Cottages On The Web
(division of SME Strategies Inc.)
76 King William Street, Suite # 3, Huntsville, ON P1H 1E4
Phone: 705-788-1801 Fax: 705-788-3728
www.cottagesontheweb.com
E-mail: info@cottagesontheweb.com

Cottage Rental Agreement - Vacationer

Terms and Conditions

  1. Cottages On The Web acts solely as agent for the owner of the cottage, and assumes no responsibility and gives no warranty whatsoever as to the state of the property and accepts no liability for any act, neglect or default on the part of the owner or any other person or any loss, damage, expense, accident, injury or inconvenience, whether to person or property arising out of any rental or any application therefore, or any written or oral statements made by or on behalf of Cottages On The Web about the property provided always that Cottages On The Web shall give all information and make all statements in good faith and use its best endeavour to check, so far as it is reasonably able, all information given to the renter.
     

  2. Upon payment of the deposit by the Renter and acceptance of the booking by Cottages On The Web on behalf of the owner, the Renter becomes liable for the balance of the rent for the full period of the rental.
     

  3. The renter shall pay for bookings of any rental: a) on making application for such rental, a deposit of half of the rent; b) no later than four weeks before the beginning of the rental, the balance of the rent and any security deposit required by the owner.
     

  4. Cottages On The Web is entitled to treat the booking of any renter as cancelled in the event that: a) the renter gives written notification of cancellation to us; b) the renter fails to pay the balance of rent by the time specified in 3(b) and in the event that the booking is so cancelled, Cottages On The Web may, without being obliged to do so, endeavour to rebook the property for the period concerned or for part of that period. If the property cannot be rebooked at all, then all monies paid by the renter will be forfeited. If rebooking for the full period can be arranged, Cottages On The Web will refund all money paid less a handling charge equal to 15% of the total amount.  If only a portion of the period can be rebooked, Cottages On The Web will refund a proportional amount of all money paid less its handling charge.
     

  5. Cottages On The Web will handle each application as quickly as possible, but is not in a position to ensure the acceptance of any particular application.
     

  6. The renter undertakes:
    a) That the number of people occupying the property shall not exceed the number stated in the rental application form that was submitted and accepted.
    b) To keep the property and all furniture, fixtures, fittings and effects in or about the property in the same state of repair and condition as at the commencement of the Rental.
    c) To replace any part of the property or the furniture, fixtures, fittings and effects damaged or destroyed with similar articles of at least equal value or if the owner requires, pay to the owner the value of such part of the property destroyed or damaged.
    d) To vacate the property at the end of the rental and to leave it in a clean and tidy condition.
    e) To report to Cottages On The Web immediately details of any damage done to the property or any of the furniture, fixtures, fittings and effects.
    f) To charge all long distance telephone calls to either a credit card or another number. Failure to comply with any of the above undertaking will result in the forfeit of part or all of the security deposit.

    As between the renter and the owner, the renter shall be solely responsible for all damages caused, or long distance charges incurred regardless of who in the renters parts caused the damages or incurred the charges and regardless of how or why such damages or charges were incurred.
     

  7. The renter shall advise Cottages On The Web immediately of any problems or deficiencies with the property. Should the renter have any cause for complaint in relation to the property, he must immediately advise Cottages On The Web. Cottages On The Web does not undertake to carry out an investigation of any such complaint unless there is reasonable time for such an investigation to take place before the end of the period of the Rental.
     

  8. Cottages On The Web, on behalf of the Owner, shall be entitled to collect from the renter a returnable deposit as security for the observance by the Renter of his undertaking and of the conditions of the Rental. Cottages On The Web reserves the right to be the final arbiter in any damage claims made by the owner and determine the amount of any full or partial payment to the owner made from this deposit. The deposit may also be used to pay for any unauthorized long distance telephone calls made during the period of the rental and/or utility costs where this is a condition of the rental.
     

  9. The damage deposit shall be returned after the renter has departed from the property and the owner (or his representative) has had an opportunity to inspect it for any damage.
     

  10. The owner, his representative and / or personnel from Cottages On The Web, shall be allowed access to the property at any reasonable time during the rental.
     

  11. The renter agrees to abide by any reasonable household rules posted by the owner at the property. If the renter's standard of behaviour is such that it leads to repeated complaints by others, the renter agrees to forfeit his rental and the balance of the rent and to vacate the property forthwith.
     

  12. The renter is hereby notified that a consumer report containing credit and / or personal information may be referred to in connection with this transaction.
     

  13. Cottages On The Web shall not be responsible for any personal injury or loss, however caused, which shall be sustained by the renter or any other persons who may be on or about the demised premises, or by the renter or any other person who uses any recreational equipment that may be on or about the property. All risks of any such injury or loss shall be the sole responsibility of the renter.

 

 

 

 

 

 

 

Cottages on the Web Cottage Rental Application (Fax to 705-788-3728):

Full Name: _______________________________________
E-mail Address: _______________________________________
Address: _____________________________ City: ________________________
Province/State: ________________________ Postal Code: ________________________
Telephone Numbers: _______________________________________
                                     _______________________________________
                                     _______________________________________
Number of Years at Present Address: ________ Rent [     ]     Own [     ]
Employer's Name and Address: _______________________________________
                                                        _______________________________________
                                                        _______________________________________
Job Title: _____________________________ Length of Employment: __________________
Driver's Licence Number: _______________________________________
Licence Plate Number: _______________________________________
Name and Ages of All Adults and Children Occupying Cottage:
______________________________   _____ ______________________________   _____
______________________________   _____ ______________________________   _____
______________________________   _____ ______________________________   _____
______________________________   _____ ______________________________   _____
______________________________   _____ ______________________________   _____
______________________________   _____ ______________________________   _____
Smoking [     ] Pets [     ]     If so, how many? _____
Name of Cottage Requested: _______________________________________
Booking Date(s) Requested: _______________________________________
I hereby state that the above information is correct and that I have read and agree to the Terms and Conditions.
____________________________________
Signature
____________________________
Date

 

 

 

IMPORTANT INFORMATION TO COTTAGE RENTER (KEEP THIS NOTICE HANDY)

  1. It is the renterís responsibility to either clean the property to the same standard it was on arrival, or arrange and pay for a cleaning by a commercial service to be completed before your departure.  
     
  2. If the property is not properly cleaned, a proportional amount will be taken from your damage deposit.
     
  3. Please remove all food items from the refrigerator. Take all your garbage away with you. Either take it home or to the local dump.
     
  4. When we have received your rent payment, you will receive a key to be used during your stay. It can be accessed at a lockbox on the door handle of the rented cottage (we will email you the access code before you leave home,) or in some cases, it can be picked up at our office, 76 King William St., Suite 3, Huntsville, Ontario. When you are ready to depart, please place the key back in the lock box. (If there is no lock box, give the key to the owner, or take it back to our office.)
     
  5. Abide by the rules of the cottage owner. For example, donít bring pets unless you have received permission from the owner ahead of time. Any smoking should be done outside the cottage, on the deck or beach for example. Do not leave cigarette butts.
     
  6. Your deposit will be returned after the owner has inspected the property and certified all is in order.